FREQUENTLY ASKED QUESTIONS
What types of Special Events are suited to Hill Center?
Hill Center is perfect for almost any event, including weddings, business events, fundraisers, parties and celebrations.
What space is available at Hill Center for special events?
The historic Old Naval Hospital has over 4200 square feet of indoor meeting space across two floors. The gardens are available to rent for outdoor events. The garden and indoor meeting space at Hill Center may also be rented together for an exclusive event.
What is the capacity of Hill Center?
Our indoor event space can accommodate up to 150 guests for a seated event or 250 for a standing event. An entire campus buyout can accommodate up to 600 guests throughout the entire building and grounds. Please note that due to the COVID-19 pandemic, these numbers are subject to change due to social distancing and other CDC and government guidelines.
How can I schedule a tour?
You may set up a tour by emailing SpecialEvents@HillCenterDC.org or by calling our Special Events office at (202) 499-6449.
Is Hill Center convenient to transportation and Washington landmarks?
Hill Center is just blocks from the US Capitol, one block from Eastern Market Metro, 15 minutes from Reagan National Airport, ten minutes from Union Station, and seven minutes from Nationals Park, Navy Yard and The Wharf.
Is it possible to hold a date?
A 10 calendar day courtesy hold can be placed on a specific date. To confirm the rental, the security deposit and 50% of the rental fee are due within the 10 day time frame.
How do I book an event?
Contact our Special Events & Rentals team by emailing SpecialEvents@HillCenterDC.org, calling (202) 499-6449 or filling out the form at the bottom of this webpage to get started. If the date is available, we will then send you a contract, rental guidelines and invoice. Once you return the signed contract and guidelines with your rental fee and security deposit, you are all set.
What is your cancellation policy?
All cancellations must be made in writing by the contract holder, signed and addressed to Hill Center. The following cancellation rates will be applied: If the contract holder cancels the event after making the reservation, the security deposit is forfeited. If the contract holder cancels the event between 90 days after making the reservation and 60 days prior to the event date, the security deposit and 50% of the rental fee will be forfeited. If the contract holder cancels the event less than 60 days before the event date, all fees paid will be forfeited. Rescheduling your event is possible. See FAQs during COVID for specific information about cancelling/rescheduling during the pandemic.
What are the hours of operation for events being held at Hill Center?
Special events are welcome from 8 am to 11 pm.
Are there any restrictions on use of the garden?
The garden is available from 8 am-9 pm Sunday through Thursday and from 9 am-10 pm on Friday and Saturday. The garden may be tented; however if not tented, backup space must be rented in case of inclement weather.
Do you have any rental equipment available?
Yes, Hill Center has on-site banquet rounds, rectangular tables, high top tables, coat racks, and chairs available to rent.
What audiovisual equipment is available?
Hill Center has a state-of-the-art audiovisual system including built-in screens and projectors in some rooms. A price list is available upon request.
What is your alcohol policy?
Hill Center has a liquor license, and all beer and wine can be purchased from our beverage list. By special arrangement, you may supply your own alcohol, but there is a $200 beverage manager fee.
Do you require insurance?
Hill Center requires insurance for events with more than 50 attendees or when alcohol will be served. Please see our guidelines for details.
Can we have a DJ?
Yes, as long as noise levels do not exceed the restrictions outlined by the DC government.
Do you have air conditioning?
Are there any other guidelines?
A complete set of Guidelines is available on our website. Hosts and all vendors must sign the guidelines.
Frequently Asked Questions for Special Events During COVID-19
What are your COVID-19 protocols?
- All guests attending your event are required to complete a contact tracing form prior to arrival. This form is sent digitally prior to your event and includes: consent to contact tracing, requirements for reporting a confirmed case of COVID-19 and a guarantee that s/he will not enter Hill Center campus if symptomatic. There is also a release from liability required.
- Enhanced cleaning and disinfecting protocols have been put in place to make sure that surfaces and bathrooms are all cleaned and that necessary hand sanitizing stations are placed throughout the building.
- For events located indoors, air purifiers are used to keep the air circulating and filtered.
Are you operating under limited capacity?
No, we are operating at 100% capacity. We can accommodate physical distancing should your organization or event require this.
Are masks required for kids as well?
All individuals age three or older must wear a mask upon entering the Hill Center campus and keep it on throughout their stay (indoors and outdoors), unless they are eating food.
If there are multiple events in the building, do we all use the same bathroom?
Private events will use the assigned restrooms located on the same floor as their event, unless the remainder of the building is unoccupied, allowing for use of restrooms throughout the building (this will be confirmed with Hill Center staff before the event). Bathrooms are cleaned frequently.
If there are multiple events in the building, how do you control overlap?
We monitor arrival times closely and may ask that all guests arrive in a central location before being allowed into the building. Each event will have an assigned entrance to the building for their guests. There are three sets of stairs in the building – one historic (center of the building) and two fire stairs (East and West). If necessary, Hill Center will assign the use of stairwells to each client using the space. Private scheduled events must remain within their assigned physical space and will not be allowed to mingle with any other events on the campus.
How frequently do you clean and sanitize your building?
Hill Center uses CDC guidance for cleaning and disinfecting. The rooms in which your event will take place, including any tables or chairs, will be cleaned and disinfected by Hill Center staff prior to your arrival. At the end of your event, please follow our standard special event guidelines for returning the space to its original state. Hill Center staff will clean and disinfect bathrooms once per hour during your event.
What is your cancellation/rescheduling policy during COVID times?
We have an impossibility clause in our contract that covers circumstances beyond the control of either party – such as acts of God, war, acts of terrorism, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities. We will cancel or postpone your event with written notification from the party wishing to cancel or postpone as soon as possible – but in no event longer than ten (10) days – after learning of such event.